Privacy Policy and Statement

SUEZ Communities Trust Limited (company number 03323121) of 301 – 304 Parkway, Worle, Weston-super-Mare, North Somerset BS22 6WA (“We” or “Us”) are committed to protecting and respecting your privacy.

We provide funding through the Landfill Communities Fund (LCF) and Scottish Landfill Communities Fund (SLCF). These are tax credit schemes enabling operators of landfill sites in England, Northern Ireland and Scotland to contribute money to organisations enrolled with ENTRUST (LCF) as Environmental Bodies (EBs) and the Scottish Environment Protection Agency (SEPA) (SLCF) as Approved Bodies. The Trust receive contributions from SUEZ Recycling and Recovery UK Ltd in order to enable funds to be distributed to qualifying community and environmental projects.

SUEZ Communities Trust is registered as a data controller with the Information Commissioners Office (ICO) under registration number Z8606627 and committed to ensuring the safeguarding, security and privacy of individuals information and dedicated to compliance with the General Data Protection Regulation (GDPR).

Our Privacy Policy is aimed to provide transparency, to be clear and concise about what personal details we require, why we need them, how it will be used, who it is shared with and your rights. 

Personal Information

Personal data is any ‘information relating to an identifiable person who can be directly or indirectly identified in particular reference to an identifier’ (Source: ICO).

Legitimate Interest

This is the legal basis for processing your data to enable us to assist you with a funding query, process an application or an award. Without these details we would not be able to respond to your queries, progress a funding application or an award or remain lawfully compliant.

Your personal details are only used in ways you would reasonably expect for us to remain in contact with you regarding funding a project under the Landfill Communities Fund or Scottish Landfill Communities Fund schemes or in response to initial contact from you.

Purpose for processing

To allow the Trust to process and communicate with applicants and beneficiaries seeking funding from us effectively and in order to remain compliant with our regulators we require personal information to enable us to do this.

Processing your information

If you begin or submit a Stage 1 application, submit a Stage 2 application, are successful in being awarded funding or become a Contributing Third Party, you may be required to supply all or some of the following personal details in order for us to communicate with you regarding the funding application.

This may include:

  • Forename and surname
  • Home and/or work address
  • Home and/or work phone number
  • Personal email address
  • Work email address
  • Place of work
  • Job title
  • Affiliation/membership to an organisation
  • Photographs
  • Username

If you make initial contact with the Trust by post we will use your personal details such as your name, address or contact number to communicate with you regarding your query. This information, for which we would process your personal information, would include the following purposes (not exhaustive):

  • to communicate with you by email, post or phone regarding funding, give advice and make payments;
  • to administer records, including regulatory requirements, after your project has completed (if required);
  • to be able to process your funding application;
  • to be able to process your award compliantly;
  • to obtain information, documents or updates regarding your project, whether at application stage or after being awarded funding;
  • to process and complete Contributing Third Party requirements;
  • to respond to an enquiry whether received by post, email or through our online grants solution;
  • arrange representatives to attend your events.

If you are aged 18 or under and provide your personal details to us for reasons outlined above, parent/guardian permission must be sought in advance. Please contact us should you need assistance in understanding our Privacy Statement before providing any personal information.

Sharing your information

All data regarding applications for funding is held on behalf of the Trust by a third party, Optimy SA, https://www.optimy.com/en/company/privacy.

If you as an applicant are successful in being awarded funding a Contributing Third Party payment will need to be made to the donating Landfill Operator.

The Contributing Third Party, whether an individual or otherwise will, via the applicant, be required to provide the Trust with certain details, which includes confirming their organisation (usually being their place of work), name, address, email and telephone number. This is to ensure the Trust is compliant with our regulators’ requirements and maintain communication with the Contributing Third Party. This form and its contents are viewed and retained by the Trust.

A copy of the Contributing Third Party record is retained by the Trust, Landfill Operator and Regulator.

Personal details may be shared with the Trusts Board members or SUEZ employees, for the purposes of attending events as a representative of the Trust.

Google Analytics is a freemium web analytics service and it tracks and reports website traffic. We use this service to collect basic internet log details and behaviour patterns when you visit our website. We do not use any personal information when looking at website traffic related to our website and no details are shared with Google.

We use cookies in order to learn about visitors’ preferences and optimise the website’s presentation and they are only used when you go to submit an application to us. Cookies are small files which are stored on your hard disk. They facilitate navigation and help make a website user-friendly. Cookies can be used to check whether your computer has previously had any contact with our pages. Only the cookie saved on your computer is identified.

We use two cookies:

  • The first stores your preferred language so that the site can be immediately displayed to you in the right language on subsequent visits. This cookie automatically expires 180 days after your last visit.
  • The second is the session cookie (standard), used to detect that you are connected. This cookie expires automatically when you close your browser.

To be able to submit your project or application on our website, you need to accept at least the session cookie. 

Security and performance

We use a third party service to help maintain the security and performance of our website. To deliver this service it processes the IP addresses of visitors to our website. 

Social Media 

We may use Twitter to comment on a project event or re-tweet any that we have received, these are also posted on our website. Please refer to the Twitter website for further information on how they use your personal data. 

Retention of your details

The Trust will retain your information for as long as we need it for the purposes for which it was acquired and in order to remain in compliance with our regulators. 

Your rights

The GDPR provides the following rights for you as an individual:

The right to be informed

You have the right to be informed about the collection and use of your personal data. This information is contained within our Privacy Statement and is reviewed on a regular basis.

The right of access

You have the right to have a copy of the personal data we hold, this is subject to an access review that we undertake and restrictions may apply.

The right to rectification

You have the right for any personal information we hold to be updated if it is inaccurate or incomplete.

The right to erasure ‘right to be forgotten’

You have the right to request that your personal data be erased, where:

  • the personal data we hold is no longer necessary for the purpose for which we originally collected or processed it for;
  • you object to the processing of your data and there is no overriding legitimate interest to continue this processing.

You will receive a response to your request within one month of your request.

The right to restrict processing

You have the right to restrict the processing of your personal data in certain circumstances. You will receive a response to your request within one month. If a decision is taken to lift the restriction you will be informed before the restriction is lifted.

The right to data portability

You have the right to receive your personal data and store it for further personal use, portability entitles you to:

  • receive a copy of your personal data; and/or
  • have your personal data transmitted from one controller to another controller.

The right to object

You have the right to object to the processing of your personal data on the basis of legitimate interest. You will receive a response to your request within one month.

Automated individual decision-making

We do not make any decisions based on your personal data.

Making a complaint

If you wish to make a complaint about the way your personal information has been handled, please do so in writing. We seek to resolve all complaints and you will receive a written reply within one month.

If you are dissatisfied with our response, you may contact the supervisory body:

Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number

Fax: 01625 524 510

https://ico.org.uk/concerns/handling/

Contacting Us

If you wish to exercise any of your rights, make a complaint or require any information relating to our Privacy Statement please do so in writing by either:

Data Protection Officer: Mr P Gregory

SUEZ Communities Trust Ltd
301 – 304 Parkway
Worle, Weston-super-Mare
North Somerset
BS22 6WA

Telephone: +44 1934 524013